MICHIGAN GATEWAY COMMUNITY FOUNDATION – REQUEST FOR PROPOSALS – GENERAL CONTRACTOR SERVICES – ROSS SANDERS HOME

Request for Proposals
General Contractor Services
The Michigan Gateway Community Foundation invites construction management firms to submit proposals to perform general contractor services for an upcoming capital project for the historic renovation of the Ross Sanders House in Buchanan, MI.
The tentative scope of work for this project can be reviewed as Exhibit A (enclosed)
The scope of work for this project may not exceed $400,000, excluding any change orders outside of the contractor’s control.
The minimum qualifications that will be considered by the board of trustees of Michigan Gateway Community Foundation as a basis for selection of a general contractor are as follows:
1. Responding firms must have a minimum of five years experience providing professional general contractor services as described in the RFP.
2 Firm’s experience as a general contractor should include at least five projects in Michigan valued at over $250,000 each.
3. Construction manager must be able to effectively describe their experience with projects of significant historical significance.
Only firms that meet or exceed the above minimum selection criteria set forth by the Foundation will be seriously considered.
CM SERVICES OUTLINE
For contract purposes, the Owner anticipates using the AIA Document C132 – 2009 contract for construction management services. This document is to be used as a guide for defining services to be provided by the general contractor. The following is an outline of those services – it is not meant to be all-inclusive.
Prereferendum Phase
• Identify key project activities in a schedule.
• Assist the Foundation in defining parameters of project to assure that programming needs and budgetary constraints are aligned.
• Provide conceptual estimates for the Foundation and as a tool to guide decisions.
• Provide budgets for preliminary designs that include incidental costs.
• Coordinating with IT/Low Voltage prior to work.
Preconstruction Phase
• Document review
• Estimate preparation
• Master scheduling
• Construction logistics planning
• Phased construction planning
• Procurement
Construction Phase
• Provide full-time field coordination
• Manage all construction contractors in the field
• Cost estimating
• Construction scheduling
• Conduct all progress meetings with MGCF, Buchanan Preservation Society and Kurt West Garner.
• Prepare monthly status reports to the Owner
• Review the safety programs of the trade contractors
• Track and review permits and approvals
• Coordinate the Owner’s occupancy requirements
• Coordinate all close out documentation
PROPOSAL REQUIREMENTS
The respondent’s proposal shall include the following:
a. Title page showing the proposal is for general contractor services; the firm’s name, name, address and telephone number of a contact person, and the date of the proposal.
b. Table of Contents
c. Information described in the Proposal Format Section as outlined below.
Please send copies of your proposal to: Michigan Gateway Community Foundation
Attn: Michael Rowland
111 Days Ave
Buchanan, MI 49107
OR
mrowland@mgcf.org
PROPOSAL FORMAT
1. Company Profile
This section should state the size of the firm, the type of firm, firm background, the location of the office from which the work on this project is to be performed.
2. Experience
The proposal should include details of experience with projects of similar size and complexity to the project described in this RFP. Please list only those projects where your firm was the General Contract of record, in which your firm’s role was that of a pure Construction Manager and not a prime contractor, general contractor, architect/engineer, sub consultant, or subcontractor.
a. List your firm’s experience with new/addition projects. Include Owner’s name; contact’s name, title and phone number; a brief description; contract amount; and completion date. Please limit experience to last seven years.
b. List your firm’s experience with renovation projects. Include Owner’s name; contact’s name, title and phone number; a brief description; contract amount; and completion date. Please limit experience to last seven years.
c. List your firm’s current CM projects including District names, contract amounts and completion dates.
3. References
A list of references who may be contacted should be included in the proposal. This list should include past and present clients where your firm was the general contractor of record.
4. Specific Project Approach
Please provide details regarding your prereferendum, preconstruction and construction phase services and the approach your firm would use to achieve the owner’s objectives.
6. Fee Structure
Submit a proposed fee structure based on a percentage of construction cost. For comparative purposes, assume the construction cost to be $400,000.
TERMS AND CONDITIONS
1. The project outlined in this proposal shall be awarded by the Board of Trustees of Michigan Gateway Community Foundation.
2. The Owner is not liable for costs incurred in the preparation of this proposal and any other subsequent proposals or presentations.
3. The contents of the successful firm’s proposal may become part of the contractual obligations if deemed appropriate by the Owner.
4. The Owner reserves the right to accept or reject any proposal when it is considered to be in the best interest of the Owner.
5. The successful general contractor shall not discriminate against any individual in accordance with applicable federal, state or local laws.
6. The contracts entered into as a result of this Request for Proposal, shall be between the selected firm and Owner.